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Learn How to Sum Text Values Like Numbers in Excel

We can sum text values as numbers after we have ASSIGNED NUMBERS to the Values. We can do this with the INDEX, MATCH, and SUM functions. This is useful for the evaluation of a questionnaire. The steps below will walk you through the procedure.

Figure 1: How to Sum Text Values As Numbers

Setting up the Data

  • We will input the names of five students as shown in figure 2 into Column A from Cell A4 to Cell A8
  • We will input their replies to the questions in Cell B4 to Cell E8 as shown in figure 2
  • Cell F3 will be named as TOTAL VALUE
  • We will assign numbers to each of the replies as shown in Column B from Cell B10 to Cell B14. The numbers are in Cell C10 to Cell C14

Figure 2: Setting up the Data

General Formula



The functions that enable the translation of the ALPHABETS or TEXTS to NUMBERS are the INDEX and MATCH functions. The N and IF functions are required to ensure that we get results for the entire row. A shorter stream of functions will result in producing values for just a set of alphabets or text.

Sum Text Values As Numbers

We will sum the reply of Jude by doing the following:

  • We will click on Cell F4 and input the formula below:


Figure 3: Sum Text Values As Numbers

  • We will press the following keys to get the result, CRTL+SHIFT+ENTER

Figure 4: Sum Text Values As Numbers

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Another blog reader asked this question today on Excelchat:
Here are some problems that our users have asked and received explanations on

Hello! I need help with a formula. In column 1 i have various text values and in column 2 i have numerical values. I need a sum formula that selects the values for the corresponding text values, like this: Column 1 | Column 2 Apples | 2 Bananas | 5 Apples | 1 Bananans | 10 Apples Sum = 3 Bananas Sum = 15
Solved by V. U. in 27 mins
MY QUESTION IS ABOUT: Fixing Formulas DESCRIPTION: I have column of cells that contain one or more currency values along with a mixture of text and other unwanted numeric values. I need to create a new column that contains the sum of currency values in each cell while ignoring the other numbers and text in that cell. Cheers Ward
Solved by E. E. in 20 mins
In the column D of the first sheet, I am returning text and numbers in bracket (). I would like to add a column before colomn D. In this column, it would sum all the numbers within bracket and return the total
Solved by M. U. in 27 mins

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