We use the **COUNTIFS function** and the **IF function** to develop a summary and display a **course completion status** based on a given set of data. The steps below will walk through the process.

*Figure 1- Final Result of using the COUNTIFS Function*

**General Formula**

**=IF(COUNTIFS(range1, criteria1, range2, criteria2), [value_if_true], [value_if_false])**

**Formula**

**=IF(COUNTIFS($B$4:$B$11,$F4,$C$4:$C$11,G$3),"Completed","")**

**Setting up the Data**

We will set up the table as shown in figure 2 to show the **courses** completed by some people. Each course is assumed to be completed by the individual in the same row as the course. Our objective is to track the number of courses completed by each participant.

- We will place the
**names**of participants in range**B4:B11** - The courses completed will be set in range
**C4:C11**and the date of completion will be entered in the range**D4:D11.** - The array
**F3:I7**will contain the results.

* Figure 2- Setting up the Data*

**Applying the COUNTIFS and IF function**

- We will click on
**Cell G4** - We will insert the formula below into
**Cell G4**

**=IF(COUNTIFS($B$4:$B$11,$F4,$C$4:$C$11,G$3),"Completed","")**

* Figure 3 – Use the COUNTIFS function for course completion status summary*

- We will press the
**ente**r key

* Figure 4 – Applying the COUNTIFS function for course completion status summary*

- We will use the fill handle (
**the small square box at the bottom right of Cell G4**) to copy the formula to the other cells.

*Figure 5- Result of using the COUNTIFS and IF function*

**Explanation**

**COUNTIFS function**

**= COUNTIFS(range1, criteria1, range2, criteria2)**

The **COUNTIFS function** matches the **names of the participants** with **the criteria**, which in this case is **“completed.”** When a name and a course is found and matched, the **COUNTIFs function** returns with the **number 1**, if they cannot be matched, then it returns with **zero.**

**IF function**

**=IF(logical_test, [value_if_true], [value_if_false])**

**=IF(COUNTIFS($B$4:$B$11,$F4,$C$4:$C$11,G$3),"Completed","")**

The **IF Function** evaluates the **number, 1,** returned by **COUNTIFS** as **TRUE**, which will be replaced by the term **“completed”,** and **zero** is **FALSE,** and therefore, the cell is left blank.

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