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Course completion status summary

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We use the COUNTIFS function and the IF function to develop a summary and display a course completion status based on a given set of data. The steps below will walk through the process.

Figure 1- Final Result of using the COUNTIFS Function

General Formula

=IF(COUNTIFS(range1, criteria1, range2, criteria2), [value_if_true], [value_if_false])



Setting up the Data

We will set up the table as shown in figure 2 to show the courses completed by some people. Each course is assumed to be completed by the individual in the same row as the course. Our objective is to track the number of courses completed by each participant.

  • We will place the names of participants in range B4:B11
  • The courses completed will be set in range C4:C11 and the date of completion will be entered in the range D4:D11.
  • The array F3:I7 will contain the results.

Figure 2- Setting up the Data

Applying the COUNTIFS and IF function

  • We will click on Cell G4
  • We will insert the formula below into Cell G4


Figure 3 – Use the COUNTIFS function for course completion status summary

  • We will press the enter key

Figure 4 – Applying the COUNTIFS function for course completion status summary

  • We will use the fill handle (the small square box at the bottom right of Cell G4) to copy the formula to the other cells.

Figure 5- Result of using the COUNTIFS and IF function



  • COUNTIFS function


= COUNTIFS(range1, criteria1, range2, criteria2)

The COUNTIFS function matches the names of the participants with the criteria, which in this case is “completed.” When a name and a course is found and matched, the COUNTIFs function returns with the number 1, if they cannot be matched, then it returns with zero.


  • IF function


=IF(logical_test, [value_if_true], [value_if_false])


The IF Function evaluates the number, 1, returned by COUNTIFS as TRUE, which will be replaced by the term “completed”, and zero is FALSE, and therefore, the cell is left blank.

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Here are some problems that our users have asked and received explanations on

Need help writing an if statement. I need to know if a student is enrolled in a Sem 1 and sem 2 course at the same time. I need to know which students to make inactive in Sem 2 course based on their final grade or percent of completion
Solved by A. S. in 24 mins
On the Registration & Website Launch tab I am unable to add the formula that shows if completion date in column G is entered then status in column H is changed to 100% percent.
Solved by C. Q. in 30 mins
I need to Mark delay / Ontime in our sheet against specific date once some quantities get ZERO For Example : status updating on daily basis and once some specific order balance to ship quantity get ZERO then in next column Automatically Mark completion date and this should be fix otherwise this will change in next date Bal Completion Date 0 18/6/2018
Solved by Z. A. in 18 mins

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