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How to Use COUNTA to Count Non-Blank Cells

Read time: 30 minutes

Excel allows a user to count all cells that contain any value, by using the COUNTA function.  The function takes in count texts, numbers, spaces, results of other function, etc. This step by step tutorial will assist all levels of Excel users in counting non-blank cells in a range.

Figure 1. The result of the COUNTA function

Syntax of the COUNTA Formula

The generic formula for the COUNTA function is:

=COUNTA(range)

The parameter of the COUNTA function is:

  • range – a range of cells where we want to count non-blank cells.

Counting Non-Blank Cells Using the COUNTA Function

In our example, we want to count all non-blank cells in the range B3:B10. In the cell B8, we put a space. In the cell B9, there is the formula which returns a space as a result. The formula looks like:

=COUNTA(B3:B10)

The parameter range is B3:B10, while in the cell D3 we want to get a result of the COUNTA function.

To apply the COUNTA function, we need to follow these steps:

  • Select cell D3 and click on it
  • Insert the formula: =COUNTA(B3:B10)
  • Press enter

Figure 2. Using the COUNTA function to count non-blank cells in the range

There are 5 names in the range and also two spaces. Because of that, the result of the function in the cell D3 is 7.

Notes

The function takes in the count all cells that are not blank. This includes spaces, which can’t be seen in the range.

Most of the time, the problem you will need to solve will be more complex than a simple application of a formula or function. If you want to save hours of research and frustration, try our live Excelchat service! Our Excel Experts are available 24/7 to answer any Excel question you may have. We guarantee a connection within 30 seconds and a customized solution within 20 minutes.

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Another blog reader asked this question today on Excelchat:
Solution examples
I have a Heading Title at the top of each column and keep my tally (formula) of that column in the second row. However, ever time I sort/filter my worksheet the second row also gets sorted and I lost my tally - which I use for analysis in the second sheet. I have tried freeze and split and neither works. Please help !
Solved by F. Q. in 40 mins
Hi, Hopefully someone will be able to help me. I'm wanting to calculate the average sum contained within a range of cells discarding blanks. The problem that I'm encountering is that there is an additional feature where I only want to take into consideration columns that contain specific text. =SUMIF(G79:HG79,"Sep-18",(G6:HG6/COUNTA(G6:HG6))) G79:HG79 will contain the specific text with G:HG containing the digits. Cheers all in advance
Solved by M. J. in 20 mins

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