While working with Excel, we are able to sum values in a data set based on a given criteria by using the SUMIF function. SUMIF sums the values in a specified range based on a given condition. This step by step tutorial will assist all levels of Excel users in summing values that begin with a specific text.
Figure 1. Final result of the SUMIF function
Syntax of the SUMIF Function
SUMIF sums the values in a specified range, based on one given criteria
- Range: the data range that will be evaluated using the criteria
- Criteria: the criteria or condition that determines which cells will be added
- Sum_range: the cells that will be added; if left blank, “sum_range” = “range” which means that the range of data that will be added is the same range of data evaluated
Setting up the Data
Our table has two columns: Supplies (column B) and Quantity (column C). We want to get the total quantity for Paper supplies and record it in cell E3.
Figure 2. Sample data for the SUMIF example
Sum Quantity if Supplies Begin with Paper
We want to sum all values in column C (Quantity) if the cells in column B (Supplies) begin with “Paper”. Here are the steps:
Step 1. Select cell E3
Step 2. Enter the formula:
Step 3. Press Enter
The range for the data we want to evaluate is B3:B8. The criteria is “Paper”&”*” which translates to “ Paper* ”. The asterisk “*” means that there could be any number of characters after the word “Paper”. The sum_range is C3:C8 which is the column for “Quantity” that we want to add. As a result, the SUMIF function returns 250, which is the sum of the quantity of “Paper_Bond” and “Paper_Art”.
Figure 3. Using the SUMIF function to sum values of supplies that begin with “Paper”
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