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How To Open CSV Files In Excel

The CSV or comma separated values is a standard format for transmitting and storing content such as calendar appointments, contacts, and statistical data. It is a plain text file and can sometimes be called comma delimited, or character separated values. Excel, as well as other Spreadsheet programs and Database, reads CSV files. In this article, we will learn how to open CSV files in Excel.

Opening CSV files in a Text Editor

Before we import our CSV file in Excel, we can quickly look at it by using the Text Editor. If we have very few entries in our CSV file, we can also open it with Notepad. However, we will only see the plain text files with commas and without columns, as we would have viewed it in Excel. If our data is so large, then we can also use the Notepad+. To open the CSV file;

  • We will go to the folder and right click on the file

Figure 1 – Opening CSV file with a text editor

  • We will click on Edit to open the Notepad program

Figure 2 – CSV file open

  • In Notepad, reading without the “word wrap feature” can make it harder to read our data, so we will enable it by clicking on Format and then WordWrap

Figure 3 – Active Word Wrap on an open CSV file

  • By enabling the WordWrap feature, the note pad will look like this:

Figure 4 – How to open.csv file

How to Open CSV File in Excel with Columns

  • We will open the Excel Application and go to the Data Tab

Figure 5 – How to open.csv file

  • In the Data Tab, we will click on From Text if we are using Excel 2013
  • For Excel 2016, we will click on Get External Data and select From Text in the drop-down menu

Figure 6 – How to open CSV file in excel 2016

  • We will navigate to the CSV file we wish to open and click on Import

Figure 7 – Opening CSV files in excel

  • In the Text Import Wizard Window, we will select “Delimited”

Figure 8 – Opening a CSV file in excel

  • We will click Next
  • Under the Delimiters header, we will click on the following boxes;
    • Tab
    • Semicolon
    • Comma
  • Then we will click Next

Figure 9 – Open CSV in Excel

  • We will make sure the General text box is marked and click “Finish”

Figure 10 – How to open.csv file

  • In the Import Data Window, we will mark areas on how we want our spreadsheet to look like

Figure 11 – Open CSV file in excel

  • This is what our spreadsheet will look like

Figure 12 – Opening a CSV file in excel

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