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How to Count Cells that Contain Text

We can use the COUNTIF Function to count cells that contain text (not errors, not blanks, not numbers). COUNTIF is used with a wildcard (“*”) that matches any number of characters. The COUNTIFS function can be used to count cells without text. The steps below will walk through the process.

Figure 1: How to Count Cells that contain text

Syntax

=COUNTIF(rng,"*")

Formula

Count with text: =COUNTIF(B4:B11,"*")

Count without text: =COUNTIFS(B4:B11,"*",B4:B11,"<> ")

Setting up the Data

  • We will set up the data by inputting the Values into Column B
  • The count with text will be returned in Cell C4
  • The count without text will be returned in Cell C7

Figure 2: Setting up the Data

Count With Text

  • We will click on Cell C4
  • We will insert the formula below into the cell
    =COUNTIF(B4:B11,"*")
  • We will press the enter key

Figure 3: Result for Count of Cells with Text

Count Without Text

  • We will click on Cell C7
  • We will insert the formula below into the cell
    =COUNTIFS(B4:B11,"*",B4:B11,"<> ")
  • We will press the enter key

Figure 4: Result for Count of Cells without Text

Notes

 

  • Logical values like TRUE and FALSE aren’t counted as text
  • Unless a number is entered as text, it is not counted by “*”
  • Any blank cell that begins with an apostrophe (‘) will be counted.

 

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