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How to Count Cells that Contain Negative Numbers in Excel

We can count cells that contain a negative number within a specified range of cells with the COUNTIF function. We will walk through the procedure by following the simple steps below.

Figure 1: COUNTIF Function for counting negative and positive numbers


=COUNTIF (range, “<0”)



Setting up the Data

  • We will set up our data by inputting the POSITIVE and NEGATIVE numbers into Column A, titled, RANGE.
  • We will name Cell C3 as Range, Cell D3 as Criteria, and Cell E3 as Count.
  • The Range is A4:A9 and the criteria are for the formula to count cells that have numbers that are greater than and less than zero.

Figure 2: COUNTIF Function for counting negative numbers

Count of Cells that Contain Negative Numbers

We will input the formula below into Cell E4.


Figure 3: COUNTIF Function for counting negative numbers

We will press enter to get the result.

Figure 4: COUNTIF Function for counting negative numbers

Count of Cells that Contain Positive Numbers

We can do this by changing the less than sign to greater than sign. We will input the formula below into Cell E5 and press enter.

=COUNTIF(A4:A9," >0")

Figure 5: COUNTIF Function for counting positive numbers


The COUNTIF function counts the numbers that are present in a range that complies with specified criteria. Where the specified criteria is less than zero, the COUNTIF function returns the number of cells that have values which are less than zero.

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I want Excel to count a range of cells that contain specific data
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