Excel allows us to collapse or expand an entire row, column, outline or group of data. In this tutorial, we will learn how to collapse multiple columns. We will also learn how to expand or collapse rows and outlines in Pivot table fields.

*Figure 1 – How to collapse cells*

**How to Collapse Rows ****within a Group**

- When we have a group in a Pivot table we wish to collapse, we will click on the
**(-)**minus button at the side of the group’s bar to collapse the row.

* Figure 2 – Collapsing cells*

- If we do not have a Pivot table, we can also collapse rows in Excel by selecting any cell in the group. Next, we will go to the
**Data Tab**and select**Hide detail**in the Outline group.

* Figure 3 – How to collapse rows*

**Display the Expand/Collapse buttons **

**We may not always find the minus or plus buttons turned on automatically. To display the expand/collapse buttons, we will go to the Pivot table Tools tab and click on the Analyze tab.**

- Next, we will click on the
**table****+/- Buttons**command to toggle the**buttons on or off**

* Figure 4 – Display Expand/Collapse buttons*

**How to Collapse or Expand the Entire Outline to a Specific Level**

When we want to collapse or expand all groups at a particular level, we will click on the corresponding outline number at the top left corner of the worksheet. In our data, we have 3 outline levels.

* Figure 5 – Collapse rows **outline*

- When we want to collapse our outline to show only 2 outline levels, we will click on the number 2

* Figure 6 – Collapsing rows outline*

- If we want to collapse further to 1 outline, we will click on the number 1.

* Figure 7 – Collapsing rows outline*

**How to Uncollapse Rows**

When we want to expand rows in a particular group, we will click on any cell and go to the **Data **Tab to select the **Show Detail** button found in the **Outline group**.

* Figure 8 – How to expand all rows*

**How to ****Collapse Columns**

We do not collapse columns in Pivot Tables. However, we can collapse columns in Excel.

- We will highlight
**Column B and C**

* Figure 9 – Collapsing columns*

- Next, we will click on
**Data**and select**Group**

* Figure 10 – How to collapse columns*

- We will find the
**collapse/expand sign**beneath the**formula bar** - Now, we will click on the
**Minus sign (-) to**collapse columns

* Figure 11 – Collapse 2 columns*

- We can always click on the
**(+)**at any time to expand or restore columns.

* Figure 12 – Uncollapse columns*

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