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My columns A and B on sheet 2 of a document get derive their values from columns A and B on sheet 1. I currently have sheet 2 sorted by column A first, then B (alphabetical on both). However, whenever I sort sheet 1 to try to get it in the same order it screws up columns C-F on sheet 2. The rows do not stay together, and therefore my client information on sheet 2 is shifted up or down a few rows. How do I ensure that when the rows change order when sorting that each row moves as a unit, not just the first two columns moving and the rest being out of order?

Solved by Z. Y. in 27 mins

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Excelchat Expert
20/07/2018 - 07:34

Hi welcome!

User
20/07/2018 - 07:34

Good afternoon!

User
20/07/2018 - 07:34

Does my problem description make sense?

Excelchat Expert
20/07/2018 - 07:34

You have a question on sorting between 2 sheets-correct?

User
20/07/2018 - 07:34

Yes exactly

Excelchat Expert
20/07/2018 - 07:35

Can you upload the sheet-so we can take a look at the setup?

User
20/07/2018 - 07:35

Sadly no, the information is confidential

User
20/07/2018 - 07:36

column A on both sheets is my list of therapists. Column B are the clients themselves

Excelchat Expert
20/07/2018 - 07:36

OK is that sheet 1 or 2?

User
20/07/2018 - 07:36

sheet 1 is where I tally off the documents and forms the clients complete. Sheet 2 is basic contact information

User
20/07/2018 - 07:36

On both sheets columns A and B are the same. Columns C-F on them are different

Excelchat Expert
20/07/2018 - 07:37

It looks like you are doing some counts on sheet 1 and really want the attributes (names, other) from sheet 2.

User
20/07/2018 - 07:37

For sheet 2 I used the function =Sheet1!A2 (and so on for each box) to move the information from sheet 1's columns A and B to sheet 2

User
20/07/2018 - 07:38

Basically I need for my rows on sheet two to stay locked together when I sort sheet 1

User
20/07/2018 - 07:38

does that make sense?

Excelchat Expert
20/07/2018 - 07:38

I think you are processing info on sheet 1 and the rows are shifted.

Excelchat Expert
20/07/2018 - 07:39

You likley can not rely on simple = SHEET2!A1 formula

User
20/07/2018 - 07:39

Yes that sounds right. When I "Sort" sheet 1 columns A and B on both sheets move. The rows on sheet 1 move as units (i.e. entire rows move and are placed in the correct order)

Excelchat Expert
20/07/2018 - 07:40

You are likely going to need a LOOKUP formula to bring in the attributes (name, other) from sheet 2.

User
20/07/2018 - 07:40

whereas on sheet 2 only columns A and B are sorted and the rest of my data stays in place

User
20/07/2018 - 07:40

I don't know what that means

Excelchat Expert
20/07/2018 - 07:41

What does a single row in SHeet 1 look like?

Excelchat Expert
20/07/2018 - 07:41

Can you create an example in the view sheet here

User
20/07/2018 - 07:41

Yes one sec

Excelchat Expert
20/07/2018 - 07:41

Very hard to grasp thru discussion only

User
20/07/2018 - 07:41

agreed

User
20/07/2018 - 07:42

row 1 will be my headers by the way

Excelchat Expert
20/07/2018 - 07:42

Lets try a couple of rows in each of the view sheets

User
20/07/2018 - 07:45

So is there a better way than the =Sheet1!A to get my information from sheet 1 to 2?

Excelchat Expert
20/07/2018 - 07:47

Where does the process start? Looks like sheet 2 is a basic directory

User
20/07/2018 - 07:48

Process starts on sheet 1, that's where I enter all of my new clients in at

User
20/07/2018 - 07:48

And then I move to sheet 2 to add contact information for each new one

Excelchat Expert
20/07/2018 - 07:48

ok

User
20/07/2018 - 07:49

Is there a way I can just tell excel to move rows as a unit on sheet 2? Does that make sense?

User
20/07/2018 - 07:50

Currently, I can "sort" sheet 2 and everything moves as it should. But when I sort sheet 1 it screws up

Excelchat Expert
20/07/2018 - 07:51

Yes, picks up the cell in new position.

Excelchat Expert
20/07/2018 - 07:52

I think the only simple EXCEL way is before you sort sheet 1, SAVE sheet2 as VALUES

User
20/07/2018 - 07:52

What do you mean by that?

Excelchat Expert
20/07/2018 - 07:53

You dot really need sheet2 to change once you have the info saved-correct?

User
20/07/2018 - 07:54

correct

Excelchat Expert
20/07/2018 - 07:55

In EXCEL you can COPY/PASTE SPECIAL- VALUES- this removes formulas and keeps the data.

User
20/07/2018 - 07:55

I only did the =sheet1 thing because I had entered 120 therapists/clients on sheet 1 and didn't know of another way to copy them over to sheet 2

User
20/07/2018 - 07:55

yes that sounds like what I need

Excelchat Expert
20/07/2018 - 07:55

That is a simple method.

User
20/07/2018 - 07:55

So then from here on when I add a new client on sheet 1 I need to add them on sheet 2 also?

Excelchat Expert
20/07/2018 - 07:56

Yes, just copy A and B as values not formulas

Excelchat Expert
20/07/2018 - 07:57

Then to check you have all you can do a copy unique columns A and B from Sheet 1 to make sure you have all unique combos of Therapist and Client.

Excelchat Expert
20/07/2018 - 07:58

From the main menu is the DATA function, that has a functon REMOVE duplicates.

Excelchat Expert
20/07/2018 - 07:59

You can use that to verify all unique combos of Therapist and Client.

Excelchat Expert
20/07/2018 - 08:00

to make sure you did not miss anyone.

User
20/07/2018 - 08:00

I believe that worked perfectly!

User
20/07/2018 - 08:00

Thank you very much~

Excelchat Expert
20/07/2018 - 08:00

Ok, thanks for stopping by.

User
20/07/2018 - 08:00

Thank you

Excelchat Expert
20/07/2018 - 08:00

Please stop back if you need any other EXCEL formula help.

User
20/07/2018 - 08:01

Will do for sure

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