While working with Excel, we normally have to work with more than one table. Organizing and completing data in Excel can be done using the VLOOKUP and MATCH functions. This step by step tutorial will assist all levels of Excel users in retrieving data from one table to another by using a two-way lookup.
Figure 1. Final result: Two-way lookup using VLOOKUP in a table
Syntax of the VLOOKUP function
VLOOKUP is used when we want to look up and retrieve data from a given data set.
=VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])
The parameters of the VLOOKUP function are:
- lookup_value: the value we want to search and find in another table
- tale_array: the range of cells in another table containing the data we want to retrieve
- col_index_num: the column number in the table_array corresponding to the information we want to retrieve, relative to the lookup_value
- [range_lookup]: optional; value is either TRUE or FALSE;
- if TRUE or omitted, VLOOKUP returns either an exact or approximate match
- if FALSE, VLOOKUP will only find an exact match
Syntax of the MATCH function
The MATCH function returns the position of a value in a range.
=MATCH(lookup_value, lookup_array, [match_type])
The parameters of the MATCH function are:
- lookup_value – a value which we want to find in the lookup_array
- lookup_array – the range of cells containing the value we want to match
- [match_type] – optional; the type of match; if omitted, the default value is 1; We use 0 to find an exact match
Setting up the Data for Two-way Lookup
Below table has four columns:“Product ID” (column B), “Order Date (column C), “Orders” (column D) and “Amount” (column E).
In column H, we want to complete the fields Order Date, Orders and Amount per Product ID from the lookup table B2:E7.
Figure 2. Sample data for the two-way lookup using VLOOKUP
Two-way Lookup Using VLOOKUP
We will be using the VLOOKUP function to retrieve data from the table B2:E7. We will combine the VLOOKUP function with the MATCH function to determine the column index number of each field with respect to the lookup value Product ID.
The lookup value is H2 or the Product ID. The table array is the range B2:E7. The result of the MATCH formula MATCH(G3,$B$2:$E$2,0) returns the column number of the required field with respect to the Product ID in the table array. Note that the cells are fixed using the dollar sign “$” so that it will be easier to copy and paste the formula to other cells.
To perform the two-way lookup, we follow these steps:
Step 1. Enter Product ID “1001” in cell H2.
Figure 3. Entering Product ID as the lookup value
Step 2. Select cell H3 and enter the formula:
Step 3. Press ENTER
Step 4. Copy and paste the formula to the other cells H4 and H5 by clicking the “+” icon at the bottom-right corner of the cell H3 and dragging it down
Figure 4. Two-way lookup using VLOOKUP in a table
Order Date is in the second column of the table array B2:E7. Hence, the MATCH function will return 2. This is the col_index_num of the VLOOKUP function. The final result in cell H3 is 08-Nov-18, which is the Order Date for Product ID 1001.
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