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How to Sum Visible Rows in a Filtered List

We can sum only the VISIBLE rows (ROWS NOT FILTERED OUT) in a filtered list with the SUBTOTAL FUNCTION with function number 9 or 109. This function automatically disregards hidden rows in a filtered list or table. The steps below will walk through the process.

Figure 1: How to Sum Visible Rows in a Filtered List

General Formula

=SUBTOTAL(9,RANGE)

Formula

=SUBTOTAL(9,C4:C13)

Setting up the Data

  • We will set up data by inputting items sold in Cell B4 to Cell B13
  • The sales amount are in Cell  C4 to Cell C13
  • Our result will be returned by the SUBTOTAL function in Cell C14

Figure 2: Setting up the Data

Creating a Filtered List

Assuming we want to remove sales that are below $500, we can create a FILTERED LIST like this:

 

  • We will click on Cell C3, we will right click and click on filter. We will click on “filter by cell value.” The result is figure 3

 

Figure 3: Creating a Filtered List

  • We will click on the icon in Cell C3
  • A dialog will show up and we can select the values we are interested in. Note, we have to select blank as well for the sake of our result

Figure 4: Filtered List

  • We will notice that Cell C6 with $280 has been automatically hidden

Using the SUBTOTAL Function

  • We will click on Cell C14
  • We will input the formula below
    =SUBTOTAL(9,C4:C13)
  • We will press the enter key

 

 

Figure 5: Result of the SUBTOTAL function

Note

 

  • If you want to MANUALLY HIDE ROWS (right-click, HIDE), then use this formula below:
    =SUBTOTAL(109,C4:C13)
  • By changing the function number, the SUBTOTAL function can do many other calculations

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