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How to Sum Visible Rows in a Filtered List

We can sum only the VISIBLE rows (ROWS NOT FILTERED OUT) in a filtered list with the SUBTOTAL FUNCTION with function number 9 or 109. This function automatically disregards hidden rows in a filtered list or table. The steps below will walk through the process.

Figure 1: How to Sum Visible Rows in a Filtered List

General Formula




Setting up the Data

  • We will set up data by inputting items sold in Cell B4 to Cell B13
  • The sales amount are in Cell  C4 to Cell C13
  • Our result will be returned by the SUBTOTAL function in Cell C14

Figure 2: Setting up the Data

Creating a Filtered List

Assuming we want to remove sales that are below $500, we can create a FILTERED LIST like this:


  • We will click on Cell C3, we will right click and click on filter. We will click on “filter by cell value.” The result is figure 3


Figure 3: Creating a Filtered List

  • We will click on the icon in Cell C3
  • A dialog will show up and we can select the values we are interested in. Note, we have to select blank as well for the sake of our result

Figure 4: Filtered List

  • We will notice that Cell C6 with $280 has been automatically hidden

Using the SUBTOTAL Function

  • We will click on Cell C14
  • We will input the formula below
  • We will press the enter key



Figure 5: Result of the SUBTOTAL function



  • If you want to MANUALLY HIDE ROWS (right-click, HIDE), then use this formula below:
  • By changing the function number, the SUBTOTAL function can do many other calculations

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Here are some problems that our users have asked and received explanations on

paste visible cells only when filtered data, i had try paste visible cells only but from that formula i did not get solution anyone can help??
Solved by E. J. in 19 mins
Column K is filtered to total and subtotals. I want to delete visible rows (total & subtotal lines) but the delete bottom is grayed out. Can you please take a look and help me solve this issue?
Solved by A. J. in 20 mins
How do I get a sum of a list of data after I have filtered it. When I drag it, it still catches all the data that was filtered out...
Solved by K. B. in 11 mins

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