We can sum only the VISIBLE rows (ROWS NOT FILTERED OUT) in a filtered list with the SUBTOTAL FUNCTION with function number 9 or 109. This function automatically disregards hidden rows in a filtered list or table. The steps below will walk through the process.
Figure 1: How to Sum Visible Rows in a Filtered List
General Formula
=SUBTOTAL(9,RANGE)
Formula
=SUBTOTAL(9,C4:C13)
Setting up the Data
- We will set up data by inputting items sold in Cell B4 to Cell B13
- The sales amount are in Cell C4 to Cell C13
- Our result will be returned by the SUBTOTAL function in Cell C14
Figure 2: Setting up the Data
Creating a Filtered List
Assuming we want to remove sales that are below $500, we can create a FILTERED LIST like this:
- We will click on Cell C3, we will right click and click on filter. We will click on “filter by cell value.” The result is figure 3
Figure 3: Creating a Filtered List
- We will click on the icon in Cell C3
- A dialog will show up and we can select the values we are interested in. Note, we have to select blank as well for the sake of our result
Figure 4: Filtered List
- We will notice that Cell C6 with $280 has been automatically hidden
Using the SUBTOTAL Function
- We will click on Cell C14
- We will input the formula below
=SUBTOTAL(9,C4:C13)
- We will press the enter key
Figure 5: Result of the SUBTOTAL function
Note
- If you want to MANUALLY HIDE ROWS (right-click, HIDE), then use this formula below:
=SUBTOTAL(109,C4:C13)
- By changing the function number, the SUBTOTAL function can do many other calculations
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