Excel allows us to sum all values from a table that meet multiple criteria using the SUMIFS function. This step by step tutorial will assist all levels of Excel users in summing values if multiple criteria are met.
Figure 1. The final result of the SUMIFS function
Syntax of the SUMIFS formula
=SUMIFS(sum_range, criteria_range1, criteria1, criteria_range2, criteria2)
The parameters of the SUMIFS function are:
- sum_range – a range with values which we want to sum
- criteria_range1 – a range where we want to set our first condition
- criteria1 – the first condition for summing the values
- criteria_range2 – a range where we want to set our second condition
- criteria2 – the second condition for summing the values
Setting up Our Data for the SUMIFS Function
Our table consists of 3 columns: “Delivery Number” (column B), “City” (column C) and “Amount” (column D). In the cell G2, we specify a value that we want “City” column to contain. In G3 we specify an amount that we want “Amount” column to be greater than. In the cell G4, we want to get a sum for these two conditions.
Figure 2. Data that we will use in the SUMIFS example
Sum Amount if Multiple Criteria are True
In our example, we want to sum all amounts from column D if the cell in column C contains “Sacramento CA”. And value in column D is greater than $500.
The formula looks like:
=SUMIFS(D3:D9, C3:C9, G2, D3:D9, ">"&G3)
The sum_range is D3:D9. The criteria_range1 is C3:C9 (“City” column), while the criteria1 is G2 (Sacramento, CA). The criteria_range2 is D3:D9 (“Amount” columns) and the criteria2 is “>”&G3. We want to get all values greater than G3, that’s why we need to put “>”& before G2.
To apply the SUMIFS function, we need to follow these steps:
- Select cell G4 and click on it
- Insert the formula:
- Press enter
Figure 3. Using the SUMIFS function to sum values that meet multiple criteria
In this example, we get all the amounts which have “Sacramento, CA” in “City” and the amount greater than $500 in “Amount”. As you can see, rows 1 and 6 meet both conditions, so correspondings amounts are summed ($1,000 and $650). Finally, the sum in the cell G4 is $1,650.
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