Get instant live expert help with Excel or Google Sheets
“My Excelchat expert helped me in less than 20 minutes, saving me what would have been 5 hours of work!”

Post your problem and you'll get expert help in seconds

Your message must be at least 40 characters
Our professional experts are available now. Your privacy is guaranteed.

Pro Tips on How to Sort Pivot Table Data in Excel

We can use a variety of ways to Sort our data in a PivotTable. This helps us to analyze, summarize and calculate data based on priority. It also enables us to visualize trends, comparisons, and patterns in our data. The steps below will walk through the process.

Figure 1- How to Sort Pivot Table Data in Excel

Setting up the Data

  • We will use the created Pivot table to sort the data

Figure 2 – Setting up the Data

Sorting the Pivot Table Data from Recent date to older dates

  • We will click on any date within the Pivot Table
  • We will right-click and click on Sort
  • We will select Newest to oldest

Figure 3- Recent date to older dates

  • We can do the converse for older dates to recent dates

Using the Data tab option

We can also use the data tab option to sort the dates based on our preferences. However, we will use it to sort the Sales Amount from the highest to the lowest Sales Amount.

  • We will click any of the Sales Amount in the Pivot Table
  • We will click on DATA and click on Sort below it

Figure 4- Clicking the Data Tab

  • We will select Largest to Smallest and click OK

Figure 5- Sorting the highest Sales Amount to the lowest Sales Amount

Figure 6- Highest to Lowest Sales Amount

More Sort Options

  • We will click on any cell within the Pivot Table
  • We will right-click and click on Sort
  • We will click on more sort options

Figure 7- More sort Options


  • The parameters we have picked mean that the dates will be sorted from the oldest dates to the recent dates.


Figure 8- More sort Options

Instant Connection to an Expert through our Excelchat Service

Most of the time, the problem you will need to solve will be more complex than a simple application of a formula or function. If you want to save hours of research and frustration, try our live Excelchat service! Our Excel Experts are available 24/7 to answer any Excel question you may have. We guarantee a connection within 30 seconds and a customized solution within 20 minutes.

Leave a Comment


Subscribe to

Get updates on helpful Excel topics

Subscribe to
Trusted by people who work at, Inc
Facebook, Inc
Accenture PLC
Siemens AG
The Allstate Corporation
United Parcel Service
Dell Inc