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Discover How to Create a Pivot Table from Multiple Workbooks

We can use the Power Pivot Add-In in Excel to create a pivot table from multiple workbooks. The steps below will walk through the process of creating a Pivot Table from Multiple Workbooks.

Figure 1- How to Create a Pivot Table from Multiple Workbooks

Setting up the Data

  • We will open a New excel sheet and insert our data. We must put the data in a table form. We will click on any cell in the table, click on the Insert tab, click on Table, and click OK on the resulting dialog box. Click on the Table name box to name the table. We will save the excel sheet in a location in our computer

Figure 2- Setting up the Data

  • We will have a similar sheet with the same Headers for Las Vegas location

Creating a Connection

  • We will open a new excel sheet
  • On the Data tab, we will click on Connections

Figure 3- Creating Connections

  • We will on Add

Figure 4- Creating Connections

  • We will click on Browse for More to locate the worksheet in our computer

Figure 5- Connection Dialog Box

  • Once we have located the workbook and clicked on it, the dialog box in figure 5 will appear. We will click on OK and then, close

Figure 6- Los Angeles Workbook connection added

  • We will go through the same process to add the second or more workbooks to connection. Here, our second workbook is Titled “Las Vegas Sales”

Using the Power Pivot Add-In


  • We will click on Power Pivot and click on Manage


Figure 7- Using the Power Pivot Add-In

  • We will click on Get external data

Figure 8- Using the Power Pivot Add-In

  • We will click on existing connection and select the connected workbook

Figure 9- Adding Los Angeles Sales Workbook


  • We will click on open and click on next in figure 10


Figure 10- Table import wizard

  • We can change the Friendly name to whatever we want and click on finish

Figure 11- Table import wizard

  • We can rename any column that doesn’t have the column header

Figure 12- LA Sales

  • We will follow the same process and get Las Vegas Sales into Power Pivot

Figure 13- Las Vegas Sales

Creating the Pivot Table

  • We will click on anywhere on the table
  • We will click on Pivot Table and click on create pivot table

Figure 14- Creating Pivot Table

  • We will click on OK
  • We will select and drag the fields to where we want them

Figure 15- Created Pivot Table

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