We can use the GETPIVOTDATA function to get the Grand total in our pivot table. The steps below will walk through the process.
Figure 1 – Using GETPIVOTDATA to get pivot table grand total
General formula
=GETPIVOTDATA("field name",pivot_ref)
Formula
=GETPIVOTDATA("Amount",$A$3)
Setting up the Data
- We will set up our data in an array of rows and columns as shown below
Figure 2 – Setting up the Data
- We will create a simple pivot table from our data. With it, we will apply our function to arrive at the grand total
Figure 3 – Creating a simple pivot table
Pivot Table Grand Total
- We will click on any cell in the worksheet outside our Pivot table
- In this cell, we will enter the formula below
=GETPIVOTDATA("Amount",$B$4) - We will press the enter key
Figure 4 – How to get the pivot table grand total
An alternative way to get the pivot table grand total
We can equally use a faster approach to insert our pivot table grand total into the worksheet.
- After we have created the pivot table, we will go to Pivot table Design, Click on Grand Totals and lastly, select “on for Rows and Columns.”
Figure 5- Click on Pivot table design
Figure 6 – Alternative option to achieve the pivot table grand total
Note
The GETPIVOTDATA function is dependent on the value field. Therefore whatever we set for the value field (e.g., sum, count, average, etc.) will affect the value of our grand total.
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