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How to Find the Grand Total in Your Pivot Table

We can use the GETPIVOTDATA function to get the Grand total in our pivot table. The steps below will walk through the process.

Figure 1 – Using GETPIVOTDATA to get pivot table grand total

General formula

=GETPIVOTDATA("field name",pivot_ref)



Setting up the Data

  • We will set up our data in an array of rows and columns as shown below

Figure 2 – Setting up the Data

  • We will create a simple pivot table from our data. With it, we will apply our function to arrive at the grand total

Figure 3 – Creating a simple pivot table

Pivot Table Grand Total

  • We will click on any cell in the worksheet outside our Pivot table
  • In this cell, we will enter the formula below
  • We will press the enter key



Figure 4 – How to get the pivot table grand total

An alternative way to get the pivot table grand total

We can equally use a faster approach to insert our pivot table grand total into the worksheet.

  • After we have created the pivot table, we will go to Pivot table Design, Click on Grand Totals and lastly, select “on for Rows and Columns.”

Figure 5- Click on Pivot table design

Figure 6 – Alternative option to achieve the pivot table grand total


The GETPIVOTDATA function is dependent on the value field. Therefore whatever we set for the value field (e.g., sum, count, average, etc.) will affect the value of our grand total.

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