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How to Deal with Blank Cells in a Pivot Table

We may have blank cells in our Pivot table from time to time. In this tutorial, we will explore how we will deal with pivot table blanks.

Figure 1 – Showing zero in pivot blank cells

Setting up the Data

  • First, we will create our sample worksheet
  • Next, Column A, B, and C will contain our Dates, Products, and Sales respectively

Figure 2 – Setting up our raw data

  • Next, we will create our pivot table by clicking on the Insert tab and select Pivot table

Figure 3- Clicking on Pivot Table

  • We will create the Pivot table in a new worksheet

Figure 4 – Setting up our Pivot table

Dealing with pivot table blank cells

  • We will right-click anywhere in the pivot table and select PivotTable options

Figure 5 – Clicking on Pivot table options at the Far left

  • In the PivotTable Options dialog box, we will select Layout & Format
  • In the format section, we will insert text like TBD in the For empty cells show box

Figure 6 – PivotTable options dialog box

  • We will click OK

Figure 7 – Setting pivot blank cells to contain text

Showing zero in pivot blank cells

We can alternatively make our blank cells to show zero as well. To do this, right-click anywhere in the pivot table. Select Pivot Table options, then Layout & Format and lastly, unmark For empty cells show option.

Figure 8 – Showing zero in pivot blank cells

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