We can Add data to a PivotTable in excel with the Change data source option. “Change data source” is located in “Options” or “Analyze” depending on our version of Excel. The steps below will walk through the process of Adding Data to a Pivot Table in Excel.
Figure 1- How to Add Data to a Pivot Table in Excel
Setting up the Data
- We will create a Pivot Table with the Data in figure 2
Figure 2 – Setting up the Data
Creating the Data Table
- Before creating the table, we will put the data into a table
- We will click on any part of the data
- We will click on the Insert tab and click on Table
Figure 3- Clicking on Table
Figure 4- Create Table Dialog box
- We will click OK to create the Table
Figure 5- Created Table
- We will click on the Table Name box below file and name the table as Sales_Data as shown in figure 5
Creating the Pivot Table
- We will click on any part of our table
- We will click on Pivot Table as shown in figure 3
Figure 6- Create Pivot Table Dialog box
- We want our Pivot table on the existing worksheet. We will select that option. We will also specify the location of the Pivot table on the current worksheet as E3
- We will click OK
Figure 7- Created Pivot Table with the specified fields
Adding Data to a Pivot Table
We will copy and paste data of some extra branches and their sales into our data in the table
Figure 8- Added data to the Table
If we right-click on the Pivot Table and click on refresh to update the data, nothing happens. We can update the Pivot Table with the new data by clicking on Analyze, and then, Change Data Source.
Figure 9- Change Data Source
- We will select the range we want to analyze and click OK
Figure 10- Change Pivot Table Data Source Dialog box
- We will receive a prompt. We will click Yes
Figure 11- Prompt
Figure 12- Added Data to Pivot Table
Instant Connection to an Expert through our Excelchat Service
Most of the time, the problem you will need to solve will be more complex than a simple application of a formula or function. If you want to save hours of research and frustration, try our live Excelchat service! Our Excel Experts are available 24/7 to answer any Excel question you may have. We guarantee a connection within 30 seconds and a customized solution within 20 minutes.
Leave a Comment