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How to Sum Every 3 Cells

We can use the OFFSET function to sum a range of rows and columns from a reference cell. The OFFSET function eliminates the need for entering the desired range manually and the need for a complex formula. The steps below will walk through the process.

Figure 1: How to Sum Every 3 Cells





Setting up the Data

We will set up the data as shown in figure 2. The data contains profit from sales trial of three salespersons for four days.

Figure 2: Setting up the Data

Sum Every 3 Cells

  • Our goal is to sum the daily profit of the first and second attempt of the three salespersons.
  • We will click on Cell H4
  • We will insert the formula below and press enter

Figure 3: Sum of Cell B4, Cell C4, and Cell D4

  • We will click on Cell H4
  • We will use the fill handle (the small square box at the bottom right of the cell) to copy the formula to the other cells. First, drag the fill handle to Cell I4. Once the result displays, with Cell H4 still highlighted, drag down to the other cells

Figure 4: Sum of Every 3 Cells



The OFFSET function delivers a range of 3 cells to the SUM function which returns the SUM of the cells.

For the OFFSET function, the first cell (Cell B4) serves as the reference. We enter this reference as a mixed reference with a locked column and relative row. 0 is used as the row number because we are not changing rows. The expression below is used for the COLUMN:


The formula detects the number of columns to OFFSET beginning from the reference cell. The offset for Cell H4 is 0 and Cell I4 is 3.

Because we want to SUM a 1 x 3 range of cells, we will put the height as 1 and the width as 3.

Finally, height is inputted as 1 and width is inputted as 3 since in this case we always want a 1 x 3 range of cells.

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Another blog reader asked this question today on Excelchat:
Here are some problems that our users have asked and received explanations on

I am trying to calculate the average for every 3 rows of data and do it in each column separately. Not every 3 rows all calculating one average, but an average for every 3 rows, for just two cells of data.
Solved by F. D. in 13 mins
hi so i want to sum 2 cells and add number 1 to it every time .. so its sum(a,b)+1
Solved by T. S. in 29 mins
I need to recreate this formula in other cells =(GETPIVOTDATA("Sum of Revenue",$A$3,"Months",2)-GETPIVOTDATA("Sum of Revenue",$A$3,"Months",1))/GETPIVOTDATA("Sum of Revenue",$A$3,"Months",1)
Solved by D. J. in 18 mins

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