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How to Search an Entire Worksheet for a Value

We can search AN EXCEL WORKSHEET for a certain value and get a numeric count for the number of occurrence of the value with the COUNTIF function. This article will walk through the process.

Figure 1: How to Search an Entire Worksheet for a Value


=COUNTIF(range, criteria)


The formula in Cell C5 is:


Setting up the Data

We will set up the data to search for Peter and get a numeric count by doing the following:

  • We will open an EXCEL WORKSHEET
  • We will type the data into SHEET 1 and SHEET 2. We are searching for the number of times the name PETER appears in SHEET 2.

Figure 2: Setting up the Data

Search Entire Worksheet for Value

To search SHEET2 for the name PETER, we will do the following:


  • We will click on Cell C5 in SHEET1


  • We will insert the formula below into Cell C5



  • We will press the enter key


Figure 3: Result of the Search and Count of PETER in the Entire Worksheet


The value (PETER) in Cell C4 is searched for in the entire RANGE (SHEET 2) and the COUNTIF function displays the numeric result for all Cells that fulfills the CRITERIA.

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