While working with Excel, we are able to evaluate two or more conditions and customize the actions by using the IF and AND functions. This step by step tutorial will assist all levels of Excel users in marking items in a database that satisfy two conditions.
Figure 1. Final result: IF this AND that
Syntax of IF Function
IF function evaluates a given logical test and returns a TRUE or a FALSE
=IF(logical_test, [value_if_true], [value_if_false])
- The arguments “value_if_true” and “value_if_false” are optional. If left blank, the function will return TRUE if the logical test is met, and FALSE if otherwise.
Syntax of AND Function
AND function evaluates all logical tests and returns a TRUE if all arguments are TRUE; FALSE if one or more arguments is FALSE
=AND(logical1, [logical2], ...)
- logical1– the first condition that we want to test
- only logical1 is required; succeeding conditions are optional
Setting up Our Data
Our table contains a list of Item ID (column B), Category (column C), Material (column D) and Indicator (column E). In cells E3:E9, we want to indicate whether an item is a “Non-Reusable Plastic” or not.
Figure 2. Sample data for IF this AND that
IF “Non-Reusable” AND “Plastic”
In order to mark an item if it is both “Non-Reusable” and made of “Plastic”, we follow these steps:
Step 1. Select cell E3
Step 2. Enter the formula:
Step 3: Press ENTER
Step 4: Copy the formula in cell E3 to cells E4:E9 by clicking the “+” icon at the bottom right-corner of cell E3 and dragging it down.
Figure 3. Entering the formula to mark IF “Non-Reusable” AND “Plastic”
The first part of our formula tests two conditions using the AND function: if the category of an item is “Non-Reusable”, and if the material is “Plastic”. When both conditions are satisfied, the IF function returns the character “x”, which marks the item as a “Non-Reusable Plastic”. Otherwise, it returns an empty string “”.
As a result, our formula returns an “x” in cells E3, E6 and E8, which satisfy our two conditions.
Figure 4. Output: Mark “x” IF “Non-Reusable” AND “Plastic”
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