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Excel DCOUNTA Function

Figure 1. of Excel DCOUNTA Function.

We can be required to count matching records within a database by using specific criteria and an optional field. To do this, we can utilize the Excel DCOUNTA Function for counting the matching records within our worksheet database. This tutorial will walk through the process.

Generic Formula

=DCOUNTA (database,field,criteria)

Syntax Arguments.

 

  • database is the total cell range containing the data (headers included)

 

  • field is the name of the field/Index to count
  • criteria is our specified range (headers included)

 

 

How to Use the Excel DCOUNTA Function.

We are going to utilize the Excel COUNTA Function by following 2 simple steps;

  1. Input the database information in our Excel sheet. Label each column appropriately. See our example illustrated below;

Figure 2. of Database Entry in Excel.

  1. Our purpose here, is to count the number of multiple entries in the database by using specific criteria. Here, we want to find out the number of red items that cost more than $10

Figure 3. of DCOUNTA Function in Excel.

The formula syntax which we have entered into cell F2, in the example illustrated above is;

=DCOUNTA(A4:D11,"Colour",A1:D2)

Note

  • The range of cells for our database field in our Excel sheet illustrated above is A4:D11
  • The field range of cells is the entire column A (labeled COLOUR) in our Excel sheet.
  • The range of cells for our specified criteria is A1:D2 in our Excel sheet.
  • In the event that a cell within our database is empty, that cell will not be counted.

The Excel COUNTA Function will by default, count both text and number values in a given field as long as the specified criteria is matched.

Figure 4. of Final Result.

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Another blog reader asked this question today on Excelchat:
Solution examples
I have a Heading Title at the top of each column and keep my tally (formula) of that column in the second row. However, ever time I sort/filter my worksheet the second row also gets sorted and I lost my tally - which I use for analysis in the second sheet. I have tried freeze and split and neither works. Please help !
Solved by F. Q. in 40 mins
Hi, Hopefully someone will be able to help me. I'm wanting to calculate the average sum contained within a range of cells discarding blanks. The problem that I'm encountering is that there is an additional feature where I only want to take into consideration columns that contain specific text. =SUMIF(G79:HG79,"Sep-18",(G6:HG6/COUNTA(G6:HG6))) G79:HG79 will contain the specific text with G:HG containing the digits. Cheers all in advance
Solved by M. J. in 20 mins

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