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All articles DATA VALIDATION Use Data Validation in Excel to Allow Text Only

Use Data Validation in Excel to Allow Text Only

We can use the ISTEXT function to allow only text in a cell. This data validation formula will make excel allow only the kind of data we want. In a few steps below, we will learn how to use this formula.

Figure 1: Result of applying the ISTEXT function

General Formula

=ISTEXT(A1)

Formula

=ISTEXT(D4)

Setting up the Data

  • We will set up our data titled Coursework in Column B
  • The Scores for each course will be entered in Column C
  • Column D is where we will introduce the formula to return the result titled Remark.

Figure 2: Setting up the Data

Validate Data to Allow Text Only

  • We will highlight the range D4:D9 to be validated
  • We will go to the Data Tab at the top of the excel sheet
  • We will click on “Data Validation,”
  • In the Allow field, we will select custom and insert the formula: =ISTEXT(D4)

Figure 3: Applying the Data Validation function

  • In the Message tab, we will write the error title and error message we wish to see.

Figure 4: Input the Error text message

  • Now, we will click “OK” to apply
  • We will click Cell D4 and insert the text we want to see (in this case, “Credit”)

Figure 5: If text, then return TRUE

  • In Cell D5, we enter a value, and it returns with the error message.

Figure 6: Entered Value is not a Text

Figure 7: Final Sheet with Text

Explanation

=ISTEXT(D4)

We use the Data validation function and to restrict the kind of data we want in a cell when a user adds or wishes to change the cell value. The ISTEXT function returns TRUE if the value is text and FALSE if not. Because of this, a text will pass the validation, but numbers and formulas will not.

Notes

  • We should ensure that the “ignore blank” is clicked
  • We  can apply the Data validation window minus the input message
  • There are many other Data validation functions apart from ISTEXT function
  • In the formula field of the data validation window, we can also specify the kind of texts we wish to allow.  We should also separate each text with a semicolon or comma depending on the version of Excel we are using.

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