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How to do Summary Count with COUNTIF Function

We can use the COUNTIF function to count cells within a range that meet a criteria. The steps below will walk through the process.

Figure 1: How to do Summary Count with COUNTIF Function

Syntax

=COUNTIF(RANGE,CRITERIA)

  • RANGE is the “named range” of items we want a summary count for
  • CRITERIA is the cell reference to the specified item

Formula

=COUNTIF(Customer,E4)

Setting up the Data

  • We will set up the data by inputting the Number of orders into Column A
  • We will input the category into Column B
  • Column C contains the customer name
  • Column F is where we want the formula to return the COUNT for each customer
  • Note- We will Highlight Cell C4 to Cell C10. We will click on C3 where there is an arrow in figure 2. We will name the range as “Customer

Figure 2: Setting up the Data

Summary Count with COUNTIF Function

  • We will click on Cell F4
  • We will insert the formula below into the cell
    =COUNTIF(Customer,E4)
  • We will press the enter key

Figure 3: Summary Count for Alex

  • We will click on Cell F4 again
  • We will double-click on the fill handle (the small plus sign at the bottom right of Cell F4) and drag down to copy the formula into the other cells

Figure 4: Summary Count for the three Customers

Explanation

=COUNTIF(Customer,E4)

In this formula, the value in Cell E4 is searched for in the named range. COUNTIF returns the sum of the number of times the value appears in the named range.

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