How to copy data from multiple worksheets into one Excel Sheet – Excelchat

We can copy data from multiple worksheets into one by following the simple steps outlined below. In this tutorial, we will learn how to merge Excel sheets into one. We will also explore how to merge two Excel sheets, merge multiple sheets and use a VBA to combine sheets.

Figure 1 – How to merge excel documents

Combine Excel files into one using the Power Query tool

The Power Query tool sheets provide a quick and easy way to combine a lot of worksheets into one. When we have just a few sets of workbooks we want to merge, we can use these steps:

• We will open all the worksheets we wish to combine

Figure 2 – Sheet 1 for merge table from different sheets

Figure 3 – Sheet 2 for merging excel sheets into one

Figure 4 – Sheet 3 for merging excel sheets into one

• In the blank sheet, we will go to the Data Tab
• Next, we will click on Get External Data or Get Data (depending on Excel version)

Figure 5 – How to merge spreadsheets in excel

• In the drop-down list, we will go to From Other Sources option. If we have Excel 2016, we will click on New Query and select Other Sources option.

Figure 6 – Merge two spreadsheets

• Next, we will click on Blank Query to open the Power Query editor

Figure 7 – How to merge two Excel Sheets

• In the Editor, we will enter the formula below in the formula bar:

=Excel.CurrentWorkbook()

Figure 8 – combine excel files

• We will hit the Enter key to show all table names

Figure 9 – merge excel documents

• To combine tables, we will click on the double pointed arrow in the content header cell

Figure 10 – Merge multiple excel files

• We will select all the columns we want to combine
• We will uncheck the Use original column name as prefix option

Figure 11 – How to merge two Excel sheets

• We will click OK
• Our worksheets will combine into a single table in the Power Query tab.
• After combining Excel sheets in the Power Query, we can load it in Excel
  • We will click on the File table
  • We will click on Close and Load To

Figure 12 – Merge Excel files using Power Query

• • In the Import Data dialog box, we will select Table and New Worksheet option

Figure 13 – Combine excel files into one

• • We will click OK

Figure 14 – How to combine multiple excel files into one worksheet.

Using a macro to combine multiple Excel files into one

When we have multiple Excel files, we can merge them in a swift manner using a VBA macro. We can easily use the macro displayed below.

• We will click on Alt + F11 and select Visual Basic Editor
• Next, we will right-click on This Workbook and select Insert, then Modules
• In the window that opens up, we will enter the code displayed below

Sub MergeExcelFiles()

    Dim fnameList, fnameCurFile As Variant

    Dim countFiles, countSheets As Integer

    Dim wksCurSheet As Worksheet

    Dim wbkCurBook, wbkSrcBook As Workbook

    fnameList = Application.GetOpenFilename(FileFilter:="Microsoft Excel Workbooks (*.xls;*.xlsx;*.xlsm),*.xls;*.xlsx;*.xlsm", Title:="Choose Excel files to merge", MultiSelect:=True)

    If (vbBoolean <> VarType(fnameList)) Then

        If (UBound(fnameList) > 0) Then

            countFiles = 0

            countSheets = 0

            Application.ScreenUpdating = False

            Application.Calculation = xlCalculationManual

            Set wbkCurBook = ActiveWorkbook

            For Each fnameCurFile In fnameList

                countFiles = countFiles + 1

                Set wbkSrcBook = Workbooks.Open(Filename:=fnameCurFile)

                For Each wksCurSheet In wbkSrcBook.Sheets

                    countSheets = countSheets + 1

                    wksCurSheet.Copy after:=wbkCurBook.Sheets(wbkCurBook.Sheets.Count)

                Next

                wbkSrcBook.Close SaveChanges:=False

            Next

            Application.ScreenUpdating = True

            Application.Calculation = xlCalculationAutomatic

            MsgBox "Processed " & countFiles & " files" & vbCrLf & "Merged " & countSheets & " worksheets", Title:="Merge Excel files"

        End If 

    Else

        MsgBox "No files selected", Title:="Merge Excel files"

    End If

End Sub

• Now to run Macro, we will click on Alt +F8 to display Macro dialog
• Next, we will select MergeExcelFiles and tap, Run

Figure 15 – How to use a macro to combine excel files

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