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All articles CONDITIONAL FORMATTING How to Find the Most Frequently Occurring Text in Excel

How to Find the Most Frequently Occurring Text in Excel

You can count the most frequently occurring text in Excel. You can search for the most frequently occurring text using a combination of the INDEX, MODE and MATCH functions. In this tutorial, you will learn how to use these functions to find the most frequently occurring text in Excel.

How to Find the Most Frequently Occurring Text

The most frequently occurring text refers to the maximum number of the repetitiveness of a particular text in a string. You can find it using the INDEX, MODE and MATCH functions. The generic function to find the most frequently occurring text is,

=INDEX(range, MODE(MATCH(range, range, 0 ))).

Here, we use the functions INDEX, MODE, and MATCH. The MATCH’s purpose is to match the range with itself. It takes three parameters. The first two parameters would be the same range where you want to find the most frequently occurring text. The third parameter used is 0. This performs an exact match. The MATCH function is nested inside a MODE function, which is used to find the most occurring number’s position. All these are nested inside an INDEX function to retrieve the value against the occurrence number.

Example of formula

The following example uses an employee work shift database. The names are in cells B2 to G4. To find the most frequently occurring name:

  • Go to cell H2.
  • Apply the formula,=INDEX(B2:G2,MODE(MATCH(B2:G2,B2:G2,0))) to cell H2.
  • Press Enter to apply the formula to cell H2.
  • Drag the formula from cells H2 to H4 to apply the formula to the cells below.

    Figure 1: Finding Most Frequently Occurred Text

This will show the most frequently occurring workers in column H. 

Excel offers some workarounds to work with text. One of them is to find the most frequently occurring text. The INDEX, MODE and MATCH functions help you to find the most number of times a text occurs.

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Another blog reader asked this question today on Excelchat:
Solution examples
index and match with duplicates. I need to use another column as a reference, so my return value has two match the value of two things for it to return
Solved by E. H. in 60 mins
Hello, I have a big spreadsheet in which I need to know how many patients came in each month based on provider. I am using the following formula but I still get the N/A error. =INDEX('No Show Appts Data'!D:E, MATCH(1, 'No Show Appts Data'!D:D='No Shows Data'!M2)*('No Shows Data'!E:E='No Shows Data'!N1),0)) No Show Appts Data is the name of the sheet where Column D is Month Year of date in question and Column E is the provider. No Shows Data is the sheet where I am making all the formula calculation where Column M is Month and Year and Column N is the provider in question and therefore M2 is the month in question and N1 the provider in question. How do I fix this error? Thanks
Solved by F. H. in 40 mins
I need to find an INDEX function that will convert the Call Day (a number 1-7) to the actual weekday found in row 1 of the DayofWeek named range. I don't know if I'm supposed to use the MATCH function as well or not.
Solved by D. D. in 11 mins
I have two columns with names and a third one with email addresses. For every name that matches, I need to copy the email address to an empty column next to the matching name. .
Solved by E. U. in 15 mins
help with INDEX(IndexArea,MATCH($M$5,MatchRows,0),MATCH($M$6,MatchColumns,0))
Solved by Z. Y. in 12 mins

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