Get instant live expert help with Excel or Google Sheets
“My Excelchat expert helped me in less than 20 minutes, saving me what would have been 5 hours of work!”

Post your problem and you’ll get expert help in seconds.

Your message must be at least 40 characters
Our professional experts are available now. Your privacy is guaranteed.
All articles CONDITIONAL FORMATTING Learn How to Apply Conditional Formatting Based on the Value of Another Cell

Learn How to Apply Conditional Formatting Based on the Value of Another Cell

Read time: 24 minutes

If you want to apply conditional formatting based on the value of another cell including text or number or date etc., then this can be achieved by creating a rule in conditional formatting using a custom formula.

Example of conditional formatting based on the value of another cell

In the example below, we want conditional formatting on cells with figures that fall below the yearly average.

Select the cells you want to format. You can select one column, several columns, or the entire table if you wish to apply your conditional format to rows.

Tip: If you want the conditional formatting rule to get applied to new data entries automatically, you can either:

  • Convert a range of cells to a table (Go to the Excel Ribbon on the Insert tab > click Table). In this case, the conditional formatting will be automatically applied to all new rows.
  • Select some empty rows below your data, say 100 blank rows.

Select the data cells in B4:C15 range, click the Home tab of the Excel Ribbon and then select Conditional Formatting → New Rule.

This opens the New Formatting Rule dialog box. Click the “Use a Formula to Determine Which Cells to Format” option.

In the formula input box, enter the formula to compare your data range values (B4:C15) with the value in the comparison cell ($E$4).

Here, as you are only comparing the sales figures in column C with yearly average figure in cell $E$4, so you will fix the column by using $ sign with column name, and will keep the row number free or relative to evaluate each cell value in column C against value based on cell $E$4.

=$C4<$E$4

This formula will compare the sales figures in column C with yearly average value in cell $E$4, and will conditionally format the data rows in the selected range.

Then, click the Format button and select the option for formatting of font, border, and fill for your target cells. Click the OK button to confirm your changes and return to the New Formatting Rule dialog box. Again press OK button to confirm your formatting rule.

As you want to apply conditional formatting based on cell value of $E$4, so the above formula will evaluate the results in column C based on the value in $E$4 and conditional formatting will take effect where the formula will return TRUE.

Monthly sales data will be highlighted conditionally as per your chosen format if it is less than the yearly average figure in E4 as shown below.

Did this post not answer your question? Get a solution from connecting with the expert.

Another blog reader asked this question today on Excelchat:

7
Leave a Comment

avatar
7 Comment threads
0 Thread replies
0 Followers
 
Most reacted comment
Hottest comment thread
7 Comment authors
KalebJamilAnnieBobJamie Recent comment authors
newest oldest
John
Guest
John

Trying to apply conditional formatting to a block of cells based on content of one of those cells. I need to highlight w/ one of four colors. The colors are based on criteria within a large list of model numbers that contain letters and numbers. Each color would apply to a portion of those model numbers

Casey
Guest
Casey

Nice article! I have a spreadsheet that has coloured cells ( conditional formatting ).. There are 7 sites with 12 results per site, highlighted Red or Green in cell depending on how they are doing I want to rank each site across the 7 be the best wit the most green cells out of their 12 areas per site

Jamie
Guest
Jamie

I need to link the value of a drop down option to a COUNTIF function between tabs. Also, I need to use a conditional formatting function to give a pass/fail grade depending on the numbers generated from the previous functions. This is all between sheets in the same workbook.

Bob
Guest
Bob

I cannot figure this step out and need help please. Step 1: At this point, a smaller list of countries should be visible in the worksheet “Internet user and pop. Table”. Cross reference these countries with the list of tech ready countries in the “Tech Readiness 2016” and highlight in the “Internet user and pop. Table” worksheet the country or countries that are in both lists. You may choose any shade of orange as the highlighting color. Cross reference them using conditional formatting.

Annie
Guest
Annie

I am trying to form a list of duplicates in a large spreadsheet. I have already done conditional formatting to highlight duplicates in two columns but cannot extract the duplicates to a separate list.

Jamil
Guest
Jamil

I need to know how I can make this Google Sheet file an excel file while preserving all of its conditional formatting functions.

Kaleb
Guest
Kaleb

May I ask help on creating a conditional formatting? I would like to make 95% and above as green then orange for 80%-94% and red for 80% below.

Brendan
Guest
Brendan

I have a spreadsheet with conditional formatting in a column (number of days a case is open: Red,Amber,Green), I want to format another cell based on the color of the cell already formatted, is this possible?

Comment awaiting moderation

Subscribe to Excelchat.co

Get updates on helpful Excel topics

Subscribe to Excelchat.co

Did this post not answer your question?
Get a solution from connecting with the expert

Another blog reader asked this question today on Excelchat:

Post your problem and you’ll get expert help in seconds.

Your message must be at least 40 characters
Our professional experts are available now. Your privacy is guaranteed.
Trusted by people who work at
Amazon.com, Inc
Facebook, Inc
Accenture PLC
Siemens AG
Macy's
The Allstate Corporation
United Parcel Service
Dell Inc