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Im trying to delete cells with duplicate names, but with different dates associated with them. One column has the name and another the date. How can i delete all the duplicate name cells while sorting for the most recent date?

Solved by C. C. in 39 mins

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Excelchat Expert
03/07/2018 - 06:57

Hello, welcome to got it.

Excelchat Expert
03/07/2018 - 06:58

I understand you want to delete duplicate names and the names have a date associated with them.

User
03/07/2018 - 07:00

well kind of

User
03/07/2018 - 07:00

ill show an example

Excelchat Expert
03/07/2018 - 07:00

Thank you, that would be very helpful.

User
03/07/2018 - 07:01

id like to conditionally delete the date that is most recent

User
03/07/2018 - 07:01

so id like to delete the row from 2016

Excelchat Expert
03/07/2018 - 07:02

I'm sorry you have mentioned about deleting the most recent date, but 2016 isn't the most recent one, 2017 is.

User
03/07/2018 - 07:02

so basically, keep the latest dates for nathan and bob while deleting the duplicate name rows with an associated earlier date

User
03/07/2018 - 07:02

sorry, i want to keep the most recent date

Excelchat Expert
03/07/2018 - 07:03

I got it now. Thanks.

Excelchat Expert
03/07/2018 - 07:04

Although please note that I can only write a formula by which you will be able to filter out the most recent entry and then you have to delete the old entries manually.

Excelchat Expert
03/07/2018 - 07:04

Excel formulas can't delete data, you have to go with VBA/Macro do delete automatically.

Excelchat Expert
03/07/2018 - 07:04

Then again VBA/Macro is out of our service scope.

User
03/07/2018 - 07:05

ok but it would be able to sort the rows based on the latest date?

Excelchat Expert
03/07/2018 - 07:05

Yeah, you can sort it.

User
03/07/2018 - 07:07

what would that formula be?

Excelchat Expert
03/07/2018 - 07:07

You can sort the data without applying a formula.

Excelchat Expert
03/07/2018 - 07:07

Here is how to do it.

User
03/07/2018 - 07:07

right i know that

User
03/07/2018 - 07:07

but i am having different issues

User
03/07/2018 - 07:07

i can sort based on name and then date

User
03/07/2018 - 07:07

and then i get the organized data like i have here

Excelchat Expert
03/07/2018 - 07:08

Yeah, you can do that. Yeah.

User
03/07/2018 - 07:08

but then if i want to remove the duplicates, how would i sort those out?

User
03/07/2018 - 07:08

basically conditional sorting

Excelchat Expert
03/07/2018 - 07:08

Okay, I will write a formula for it. Please give me some time.

Excelchat Expert
03/07/2018 - 07:10

After sorting, use this formula in like in column C. =COUNTIF($A$1:A1,A1)

Excelchat Expert
03/07/2018 - 07:10

The value 1 in column C is the name with most recent entry.

Excelchat Expert
03/07/2018 - 07:11

Now if we apply a filter on column C and then deselect 1 from the filter, we will get the names with older dates. And can delete them.

Excelchat Expert
03/07/2018 - 07:12

Here, please see now.

User
03/07/2018 - 07:13

but that deleted the more recent date from row 2

Excelchat Expert
03/07/2018 - 07:14

Actually we have filtered out the most recent dates so that we can only see the older entries and delete them.

User
03/07/2018 - 07:14

ahh ok that makes sense

Excelchat Expert
03/07/2018 - 07:14

Once we perform the delete, clear the filter to see the most recent entries.

User
03/07/2018 - 07:14

so what is the function saying

User
03/07/2018 - 07:15

county($A$2:A2,A2)

User
03/07/2018 - 07:15

*countif

Excelchat Expert
03/07/2018 - 07:16

The function is counting how many times a name is there in column A.

Excelchat Expert
03/07/2018 - 07:16

The first occurrence would give 1, 2nd occurence would give 2.

Excelchat Expert
03/07/2018 - 07:16

And so on.

Excelchat Expert
03/07/2018 - 07:17

Since we have already sorted by names and then by date, this will assign 1 to the most recent occurrence of each name.

Excelchat Expert
03/07/2018 - 07:17

Making sense?

User
03/07/2018 - 07:17

can we resort so i can see if the new /18 date works?

User
03/07/2018 - 07:17

makes sense though

Excelchat Expert
03/07/2018 - 07:17

Yeah, please sort again.

User
03/07/2018 - 07:20

let me try this with my data

Excelchat Expert
03/07/2018 - 07:20

Sure, take your time.

User
03/07/2018 - 07:21

thank you so much

User
03/07/2018 - 07:21

this worked well

User
03/07/2018 - 07:21

much appreciated, thank you for your time

Excelchat Expert
03/07/2018 - 07:21

Thanks for the appreciation.

Excelchat Expert
03/07/2018 - 07:22

Please rate me 5 star after closing this chat. I believe there is a close button on your side.

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