# Excel - IF Function Problem - Expert Solution

Question description:
This user has given permission to use the problem statement for this blog.

I have a list of projects where each row is for a unique project tracking progress and eventual order. I want to summarize it by division (ex. total reports by division) and then show a "view" of completed reports vs in progress reports. for the completed I want to show the if it's still in review or if there is a final order. Stakeholders want to see both the summary and the view. Is there an easy way to do this?
Solved by G. B. in 35 mins
This is the chat thread from the real Excelchat help session. It contains no private user information.
Excelchat Expert 31/05/2018 - 05:38
Hi there
Excelchat Expert 31/05/2018 - 05:38
How are you and how may i assist you with today?
User 31/05/2018 - 05:39
HI - can you see the sheet I am populating
User 31/05/2018 - 05:39
Excelchat Expert 31/05/2018 - 05:39
User 31/05/2018 - 05:39
so I'm trying to find a way to create that report
Excelchat Expert 31/05/2018 - 05:41
Can you be more specific as how we need to create this?
Excelchat Expert 31/05/2018 - 05:41
Like is there any raw data available for this or any calculations to be performed?
User 31/05/2018 - 05:42
that's the thing, it's not a calculation, it's a ...list
Excelchat Expert 31/05/2018 - 05:43
okay, so is it something like a data entry thing?
User 31/05/2018 - 05:43
one sec
User 31/05/2018 - 05:43
sorry
Excelchat Expert 31/05/2018 - 05:44
Thats alright
User 31/05/2018 - 05:47
ok there is a sample
Excelchat Expert 31/05/2018 - 05:47
Okay i can see that
User 31/05/2018 - 05:47
so what I want is to show, how many ACT and DMV projects we have done to date
User 31/05/2018 - 05:47
when I use a pivot table, I feel I'm missing the formula or whatever to make the values
User 31/05/2018 - 05:48
reference # is unique
User 31/05/2018 - 05:49
I also what to show, say in status, there were some that are pending, a list where the pending ones are listed by division, but not with all the info like open and date and date entered
Excelchat Expert 31/05/2018 - 05:49
Okay, can just try to show me how you want to see this ?
Excelchat Expert 31/05/2018 - 05:49
Like on another sheet
User 31/05/2018 - 05:51
the format I have is not what I want .... imagine it was 2 separate piviot tables, like that. one with totals it 7 ACT and 10 DMV then another with Pending, or completed and details on the list
Excelchat Expert 31/05/2018 - 05:52
From which column we can get the
Excelchat Expert 31/05/2018 - 05:53
'' Pending, or complete"
User 31/05/2018 - 05:53
b
Excelchat Expert 31/05/2018 - 05:54
Okay, let me try that in pivot
Excelchat Expert 31/05/2018 - 05:57
can you see Sheet2 ?
User 31/05/2018 - 05:58
yes ok got that - can you show how many ACT are pending, completed, etc from column b
User 31/05/2018 - 05:58
I want to say 2 pending, or 5 completed, is there a way to do that
User 31/05/2018 - 05:58
by division
Excelchat Expert 31/05/2018 - 05:59
Yep, i think we can do that
Excelchat Expert 31/05/2018 - 05:59
Just give me a while
User 31/05/2018 - 05:59
ok thank you
Excelchat Expert 31/05/2018 - 05:59
Have a look now
Excelchat Expert 31/05/2018 - 06:00
Is it good?
User 31/05/2018 - 06:00
yes!
User 31/05/2018 - 06:00
how???
Excelchat Expert 31/05/2018 - 06:01
Nice then i will share you the excel sheet, from where you can get to know how it has been placed :)
Excelchat Expert 31/05/2018 - 06:01
Please do a valuable rating for me
Excelchat Expert 31/05/2018 - 06:01
that will help me a lot
User 31/05/2018 - 06:02
so, is there a way to ... condense the original list without simply deleting columns?
Excelchat Expert 31/05/2018 - 06:02
User 31/05/2018 - 06:03
I would love to have it so that users can choose say ACT then all projects show in order of project status
User 31/05/2018 - 06:04
instead of looking at the whole file
User 31/05/2018 - 06:04
how did you get it to show "count status of project?"
User 31/05/2018 - 06:04
and how do I submit the rating
Excelchat Expert 31/05/2018 - 06:06
You can have that changed in clicking on the ''values field''
Excelchat Expert 31/05/2018 - 06:07
And the rating thing you will get the options after you click on End Session button
User 31/05/2018 - 06:07
ok
Excelchat Expert 31/05/2018 - 06:07
If you really like it then please put up some good words, in "Others" for me :)
Excelchat Expert 31/05/2018 - 06:08
Is there anything else you want to know regarding this issue?
User 31/05/2018 - 06:08
we still need to cover the second part of the report
User 31/05/2018 - 06:08
from the original list, can I create a table with just the values that I want?
Excelchat Expert 31/05/2018 - 06:09
Yes we can do that but I really apologize that we are not authorised to solve more than one problem per session
User 31/05/2018 - 06:09
ah
User 31/05/2018 - 06:09
I understand,
User 31/05/2018 - 06:09
so this is a paid service?
User 31/05/2018 - 06:09
are you under any privacy obligations?
User 31/05/2018 - 06:10
changing my source data was the longest part for privacy
Excelchat Expert 31/05/2018 - 06:10
So if you have any further questions, we will be happy to assist you in the other session
Excelchat Expert 31/05/2018 - 06:10
Excelchat Expert 31/05/2018 - 06:11
You should try our paid service and get all your questions answered right away
Excelchat Expert 31/05/2018 - 06:11
As 1st 2 sessions are on us :)
User 31/05/2018 - 06:12
ok well you were most helpful
User 31/05/2018 - 06:12
what country are you in
Excelchat Expert 31/05/2018 - 06:12
I'm from India
User 31/05/2018 - 06:12
nice - all the good ones are :)
Excelchat Expert 31/05/2018 - 06:13
:)
User 31/05/2018 - 06:13
thank you
User 31/05/2018 - 06:13
gotta run

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