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Hello, I am trying to create a total color column? Can anyone help?

Solved by I. A. in 60 mins

This is the chat thread from the real Excelchat help session. It contains no private user
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User
26/04/2018 - 10:24

Hi

Excelchat Expert
26/04/2018 - 10:24

Hello! Welcome to Excel chat.

User
26/04/2018 - 10:24

I believe I'm using 2010

User
26/04/2018 - 10:24

Thanks! I hope you can help!!!

Excelchat Expert
26/04/2018 - 10:24

I understand that you want to make a total column. Please share more details about that.

User
26/04/2018 - 10:25

sure

Excelchat Expert
26/04/2018 - 10:25

It would be good, if we can have some sample data as well. Only 2-3 rows of data should be sufficient.

User
26/04/2018 - 10:25

I'm creating an evaluation worksheet that's rated on color. Green, Yellow, Red

Excelchat Expert
26/04/2018 - 10:25

Ok.

User
26/04/2018 - 10:26

I have 3 yes or no questions - yes would = green and no would = red. I also have 3 green, yellow, red questions.

Excelchat Expert
26/04/2018 - 10:26

Ok.

User
26/04/2018 - 10:27

I need color total to capture the accurate rating. I hope that clears up any confusion.. Need more info?

Excelchat Expert
26/04/2018 - 10:27

Ok.

Excelchat Expert
26/04/2018 - 10:28

Yes, sure I need to understand better.

Excelchat Expert
26/04/2018 - 10:28

Let me ask my questions based on the understanding so far.

User
26/04/2018 - 10:28

kool

Excelchat Expert
26/04/2018 - 10:28

Do you want the total for each color?

User
26/04/2018 - 10:29

in that regard. Yes/Green can = 3, yellow would = 2 and No/red would = 1

Excelchat Expert
26/04/2018 - 10:29

Ok.

Excelchat Expert
26/04/2018 - 10:30

Ok. I have added some dummy data in the online sheet.

User
26/04/2018 - 10:30

for example if column c reflected all greens I need the total to be the color green

Excelchat Expert
26/04/2018 - 10:30

Ok.

User
26/04/2018 - 10:30

I can't see it

Excelchat Expert
26/04/2018 - 10:30

Please refresh your browser.

User
26/04/2018 - 10:31

will is loose you if do?

Excelchat Expert
26/04/2018 - 10:31

No. You won't.

User
26/04/2018 - 10:32

I like it.. Now we need a total column that would choose the best or highest color (make sense?)

Excelchat Expert
26/04/2018 - 10:32

Ok.

Excelchat Expert
26/04/2018 - 10:32

Let's first capture total of each color, then we can devise a way to choose the best or highest color.

User
26/04/2018 - 10:33

ooh.. sounds promising

User
26/04/2018 - 10:33

how do we get started?

Excelchat Expert
26/04/2018 - 10:33

Just hold on. I am adding formula.

User
26/04/2018 - 10:34

okay, my apologies

Excelchat Expert
26/04/2018 - 10:35

No worries. Now there are totals in column D, based on the weight given to each color (Green =3, Yellow = 2, Red = 1)

Excelchat Expert
26/04/2018 - 10:35

Now basis that, we can see that max is for green.

User
26/04/2018 - 10:35

I'm lost, can you explain it differently.. sorry:(

Excelchat Expert
26/04/2018 - 10:35

Ok

Excelchat Expert
26/04/2018 - 10:36

Please see the totals in column D.

User
26/04/2018 - 10:36

I may have it.. the total for D2 should be 2 not 3 as red = 1

Excelchat Expert
26/04/2018 - 10:36

But there are three Red in data.

User
26/04/2018 - 10:37

okay, hold on

User
26/04/2018 - 10:37

I see the two green and the one additional green in B7.

User
26/04/2018 - 10:37

that totals 9 - yes?

Excelchat Expert
26/04/2018 - 10:37

Don't look at column C yet.

User
26/04/2018 - 10:37

ah, got it now

Excelchat Expert
26/04/2018 - 10:37

That's just labels for our color totals.

User
26/04/2018 - 10:38

whew!!!! clarity is wonderful

Excelchat Expert
26/04/2018 - 10:38

My apologies for mixing them up.

Excelchat Expert
26/04/2018 - 10:38

Now we can focus on column E as the result column.

Excelchat Expert
26/04/2018 - 10:38

B is the column where our data is.

User
26/04/2018 - 10:38

no worries..

Excelchat Expert
26/04/2018 - 10:39

In column B, there are total 7 entries, 2 Green, 3 Red, 2 Yellow.

Excelchat Expert
26/04/2018 - 10:39

Right?

User
26/04/2018 - 10:39

yep

Excelchat Expert
26/04/2018 - 10:40

Ok great! I have simply counted the number of each color in column B and multiplied it by their weight.

User
26/04/2018 - 10:40

or add

Excelchat Expert
26/04/2018 - 10:40

And that gives me the total for that color respectively.

User
26/04/2018 - 10:40

yep got it!

Excelchat Expert
26/04/2018 - 10:41

Now, that we have the total value for each color, we can use it to determine the best color.

Excelchat Expert
26/04/2018 - 10:41

If we take simple criteria of the highest value, then the best color would be 'Green'.

Excelchat Expert
26/04/2018 - 10:41

I hope that answers your question.

User
26/04/2018 - 10:41

sessions going to end soon

User
26/04/2018 - 10:42

i know that but how to I reflect that in a formula?

Excelchat Expert
26/04/2018 - 10:42

No worries. You can still extend it for one more session. You already on the 2nd one now.

User
26/04/2018 - 10:42

okay

User
26/04/2018 - 10:42

thx

Excelchat Expert
26/04/2018 - 10:42

Ok. If you need a single line formula, then we can use a Max function.

Excelchat Expert
26/04/2018 - 10:42

Let me show you that.

User
26/04/2018 - 10:43

hmmm. explain

Excelchat Expert
26/04/2018 - 10:44

We will use a nested if to get the color name.

User
26/04/2018 - 10:44

thx

User
26/04/2018 - 10:44

nested?

User
26/04/2018 - 10:44

I'm unfamiliar with that term

Excelchat Expert
26/04/2018 - 10:44

An IF function within other IF function.

User
26/04/2018 - 10:45

sounds complex but I guess it would have to be

User
26/04/2018 - 10:46

you still with me

Excelchat Expert
26/04/2018 - 10:47

Yeah I am working on the formula.

User
26/04/2018 - 10:47

kool

Excelchat Expert
26/04/2018 - 10:48

There is a partial formula in E5 right now.

Excelchat Expert
26/04/2018 - 10:48

I am modifying it further.

User
26/04/2018 - 10:49

looks good. For the example you provided. As red and yellow equal red would trump the yellow.

User
26/04/2018 - 10:49

Wow!!! FABU

Excelchat Expert
26/04/2018 - 10:50

I hope that solves your problem.

Excelchat Expert
26/04/2018 - 10:50

:)

User
26/04/2018 - 10:50

me too.. I think it will.. Can you share the formula?

Excelchat Expert
26/04/2018 - 10:50

=if(countIF(B1:B7,"Green")*3 >countIF(B1:B7,"Yellow")*2, If(countIF(B1:B7,"Green")*3 > countIF(B1:B7,"Red")*1, "Green", "Red"),if(countIF(B1:B7,"Yellow")*2 >countIF(B1:B7,"Red")*1,"Yellow", "Red") )

Excelchat Expert
26/04/2018 - 10:51

That's the formula. Or you can download the online sheet to your local PC from 'File' menu.

User
26/04/2018 - 10:51

how?

Excelchat Expert
26/04/2018 - 10:51

Go to File menu on the sheet.

Excelchat Expert
26/04/2018 - 10:51

And then in the menu, select 'Download as'

Excelchat Expert
26/04/2018 - 10:52

Select the format as Microsoft Excel and save it to the folder you wish to on your local drive.

User
26/04/2018 - 10:52

done

Excelchat Expert
26/04/2018 - 10:52

Cool

Excelchat Expert
26/04/2018 - 10:52

Should I explain the formula now?

User
26/04/2018 - 10:52

Oh my gosh.. Thank you so much!!!!

Excelchat Expert
26/04/2018 - 10:53

Should I explain this formula to you?

User
26/04/2018 - 10:54

I think so

Excelchat Expert
26/04/2018 - 10:54

Ok. Fine.

User
26/04/2018 - 10:54

because I'm still struggling to apply it

Excelchat Expert
26/04/2018 - 10:54

Ok. I will explain it so that you can modify to suit your needs.

User
26/04/2018 - 10:54

thank you!

Excelchat Expert
26/04/2018 - 10:55

There are two parts of the formula, first is to calculate the total for each color.

Excelchat Expert
26/04/2018 - 10:55

You can ignore D1 to E3 for now, and lets focus just on E5.

Excelchat Expert
26/04/2018 - 10:56

So, the first part is calculating total for a color and multiplying it by its weight.

Excelchat Expert
26/04/2018 - 10:56

This is being done by using a COUNTIF function.

Excelchat Expert
26/04/2018 - 10:56

COUNTIF is the function to count values using a criteria.

Excelchat Expert
26/04/2018 - 10:57

As you would see, I have used B1:B7 is the range where I need counting, and second input is the color name within double quotes.

Excelchat Expert
26/04/2018 - 10:57

To apply this formula to your case, you just need to change the range in each COUNTIF function.

Excelchat Expert
26/04/2018 - 10:58

So if your data is C2 to C100, you will need to put C2:C100 in each COUNTIF function in the formula.

Excelchat Expert
26/04/2018 - 10:59

Now, the remaining explanation: I have used multiple IF in a main IF.

Excelchat Expert
26/04/2018 - 10:59

In main IF, I am checking if total of Green is larger than total of Yellow.

User
26/04/2018 - 11:00

Question.. I've adjusted the formula but the yielding color is yellow instead of red

User
26/04/2018 - 11:00

IF(COUNTIF(E11:E17,"Green")*3 >COUNTIF(E11:E17,"Yellow")*2, IF(COUNTIF(E11:E17,"Green")*3 > COUNTIF(E11:E17,"Red")*1, "Green", "Red"),IF(COUNTIF(E11:E17,"Yellow")*2 >COUNTIF(E11:E17,"Red")*1,"Yellow", "Red") )

User
26/04/2018 - 11:00

this is the adjusted formular

Excelchat Expert
26/04/2018 - 11:01

Are Red and Yellow equal?

User
26/04/2018 - 11:01

they are no

User
26/04/2018 - 11:01

sorry they are not equal

Excelchat Expert
26/04/2018 - 11:02

Then formula is right.

User
26/04/2018 - 11:02

there's more red than yellow so the rating should be red

Excelchat Expert
26/04/2018 - 11:02

But the weight of Yellow is more, so that's why Yellow may come up.

User
26/04/2018 - 11:02

I also have to include a rating of yes or no answers

Excelchat Expert
26/04/2018 - 11:03

If number of Reds are more than double of number of Yellows, only then answer can be Red

User
26/04/2018 - 11:03

eliminating yes or no answers would yield a yellow rating

Excelchat Expert
26/04/2018 - 11:03

Else it will always be Yellow.

User
26/04/2018 - 11:03

is it possible to include a yes or no rating with the formula that you created?

Excelchat Expert
26/04/2018 - 11:04

It is, but that will make formula way too complex. And I would advise against that.

User
26/04/2018 - 11:04

any suggestions?

User
26/04/2018 - 11:05

I could create a second column to rate the yes or no answers

Excelchat Expert
26/04/2018 - 11:05

Then you can write a result table, as we did initially in D1 to E3.

User
26/04/2018 - 11:05

then divide the two columns? does that make sense

Excelchat Expert
26/04/2018 - 11:06

I didn't get that.

User
26/04/2018 - 11:06

yeah.. I was just trying to make sense :)

User
26/04/2018 - 11:06

I can have two total columns

User
26/04/2018 - 11:06

one for the green, yellow, red

User
26/04/2018 - 11:07

and the other for the yes or no

Excelchat Expert
26/04/2018 - 11:07

Ok. Yeah, that can be done.

User
26/04/2018 - 11:07

Kool.. can you show me?

Excelchat Expert
26/04/2018 - 11:08

Please see the cell E6 now.

User
26/04/2018 - 11:09

I see it

Excelchat Expert
26/04/2018 - 11:09

I have two columns now, and we can know whether "Yes" or "No" has the most numbers.

User
26/04/2018 - 11:10

not to add more oil to the fire but yes = green and no = red

User
26/04/2018 - 11:11

is it possible to intertwine the two to get an accurate rating?

Excelchat Expert
26/04/2018 - 11:11

Aah Ok.

User
26/04/2018 - 11:11

between the best color and the most yes or no

User
26/04/2018 - 11:11

awesome!!!

Excelchat Expert
26/04/2018 - 11:11

Just hold on.

User
26/04/2018 - 11:11

:)

Excelchat Expert
26/04/2018 - 11:13

It's difficult now.

User
26/04/2018 - 11:13

oh man..

User
26/04/2018 - 11:13

shoot

Excelchat Expert
26/04/2018 - 11:13

As I don't know the whole context, I am not able to find the relation between those two.

User
26/04/2018 - 11:14

okay.. I'll try to explain

Excelchat Expert
26/04/2018 - 11:14

I understand that you gave colors based on the Yes / No answers only.

Excelchat Expert
26/04/2018 - 11:14

So adding a second column of Yes / No will not add any value to it.

User
26/04/2018 - 11:15

okay so change the yes to equal 3 and the no to equal 1. 3 in turn = green and 1 would in turn = red

Excelchat Expert
26/04/2018 - 11:15

In my opinion, it will just doubles up Yes / No weight. And more so for Green.

Excelchat Expert
26/04/2018 - 11:15

I have already done that in E6. I have given Yes = 3, Red = 1.

Excelchat Expert
26/04/2018 - 11:16

But I don't know how to combine best color and most yes to get a final color. As I don't see any value in it.

User
26/04/2018 - 11:16

is there a way to create a value?

Excelchat Expert
26/04/2018 - 11:16

And in my opinion, will not reflect a right rating.

Excelchat Expert
26/04/2018 - 11:17

My suggestion is to use only either color or Yes / no to get a rating.

Excelchat Expert
26/04/2018 - 11:17

Use only 1 of them.

User
26/04/2018 - 11:17

okay..

User
26/04/2018 - 11:17

let's do it..

Excelchat Expert
26/04/2018 - 11:18

Then the best color formula is the right one.

Excelchat Expert
26/04/2018 - 11:18

You can ignore column C now.

User
26/04/2018 - 11:18

sounds good!!!

User
26/04/2018 - 11:18

for those three yes/no questions, 3 and 1 would be the numbers to choose from to equal green or red

Excelchat Expert
26/04/2018 - 11:18

Yes.

User
26/04/2018 - 11:18

sounds like a plan..

Excelchat Expert
26/04/2018 - 11:18

And that's the formula in E7.

User
26/04/2018 - 11:19

for column C?

Excelchat Expert
26/04/2018 - 11:19

yes.

User
26/04/2018 - 11:19

okay,.. will you show me the formula?

Excelchat Expert
26/04/2018 - 11:19

=If(countif(C1:C7, "Yes")*3 > CountIf(C1:C7, "No")*1, "Green", "Red")

Excelchat Expert
26/04/2018 - 11:20

You should save the file now locally.

User
26/04/2018 - 11:21

Wow!! That was amazing... Thanks so much for your help!!!

User
26/04/2018 - 11:21

can I know your name?

Excelchat Expert
26/04/2018 - 11:21

I am glad that I could help you.

Excelchat Expert
26/04/2018 - 11:22

Although we are not allowed to share our personal info, my first name is Pulkit.

User
26/04/2018 - 11:22

Well Pulkit.. You saved the day!!! :)

Excelchat Expert
26/04/2018 - 11:22

Thanks for kind words.

User
26/04/2018 - 11:22

I'm ever so grateful!!!

Excelchat Expert
26/04/2018 - 11:22

Hope to see you here again soon. Have a nice day ahead.

User
26/04/2018 - 11:23

You too!!!

Excelchat Expert
26/04/2018 - 11:23

Bye!

Excelchat Expert
26/04/2018 - 11:24

You can end this session now by clicking END button above. And please don't forget to rate your experience.

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