Excel - General Question on Pivot Table - Expert Solution

Question description:
This user has given permission to use the problem statement for this blog.

Tell me details about Pivot tables. Specially where it is used?
Solved by C. Q. in 26 mins
This is the chat thread from the real Excelchat help session. It contains no private user information.
Excelchat Expert 13/03/2018 - 01:38
Hi
Excelchat Expert 13/03/2018 - 01:38
Welcome to Gotitpro
User 13/03/2018 - 01:38
Hi
Excelchat Expert 13/03/2018 - 01:38
I understand your question you would like to understand pivot table
Excelchat Expert 13/03/2018 - 01:39
Is it my understanding correct?
User 13/03/2018 - 01:39
Yes
Excelchat Expert 13/03/2018 - 01:39
do you have any excel file or large set of data?
User 13/03/2018 - 01:40
I am just learning....
Excelchat Expert 13/03/2018 - 01:40
ok super.
Excelchat Expert 13/03/2018 - 01:41
let me try to open one workbook
Excelchat Expert 13/03/2018 - 01:42
Are you able to see the screen?
Excelchat Expert 13/03/2018 - 01:42
excel sheet?
Excelchat Expert 13/03/2018 - 01:42
?
User 13/03/2018 - 01:42
Yes
Excelchat Expert 13/03/2018 - 01:43
here If you look at I have student Name, Subject and Marks for each subject
User 13/03/2018 - 01:43
This is a simple excel sheet with few data
Excelchat Expert 13/03/2018 - 01:43
There are 5 Students and 5 different Subjects.
Excelchat Expert 13/03/2018 - 01:43
yes. To understand pivot I am just going to give simple information.
Excelchat Expert 13/03/2018 - 01:43
what will you try to calculate with this data?
User 13/03/2018 - 01:44
May be grade?
User 13/03/2018 - 01:44
Or something else
Excelchat Expert 13/03/2018 - 01:44
ok then
Excelchat Expert 13/03/2018 - 01:44
Before calculating the Grade we will try to calculate total Marks for each student
Excelchat Expert 13/03/2018 - 01:45
Sum of Marks, count of Subjects , Max Marks and Minimum Marks etc.,
User 13/03/2018 - 01:45
Ok
Excelchat Expert 13/03/2018 - 01:45
is it correct?
User 13/03/2018 - 01:45
Sure
Excelchat Expert 13/03/2018 - 01:46
Any rawdata if you would like to convert into meaningful information mostly we will calculate all these Sum, Count, Max,min and Standard deviation
Excelchat Expert 13/03/2018 - 01:46
it will be very difficult if you calculate manually because you need to filter each student and calculate the sum
Excelchat Expert 13/03/2018 - 01:46
If you want do easily use pivot tables
Excelchat Expert 13/03/2018 - 01:47
you got it why we are using Pivot tables?
User 13/03/2018 - 01:47
Sure. But how I will use it. Please tell me a little more
Excelchat Expert 13/03/2018 - 01:47
any raw data to convert into meaningful information
Excelchat Expert 13/03/2018 - 01:47
yes. yes. this is concept.
Excelchat Expert 13/03/2018 - 01:47
Now I will explain how to create
Excelchat Expert 13/03/2018 - 01:47
see my scrreen
User 13/03/2018 - 01:47
Ok
Excelchat Expert 13/03/2018 - 01:48
Are you using excel or google sheets
User 13/03/2018 - 01:48
Yes
Excelchat Expert 13/03/2018 - 01:48
Are you using Microsoft Excel or Google sheets?
User 13/03/2018 - 01:49
Yes
Excelchat Expert 13/03/2018 - 01:49
are you using both?
Excelchat Expert 13/03/2018 - 01:49
once you create pivot tables there are four fields will be displayed
Excelchat Expert 13/03/2018 - 01:50
Rows , Columns , Filter and values
User 13/03/2018 - 01:50
I use Google Spread sheets or MS Excel as per need but now I am following your screen only
Excelchat Expert 13/03/2018 - 01:50
Rows - I just selected Student Name.
Excelchat Expert 13/03/2018 - 01:50
Now you can see student name displayed in row wise
Excelchat Expert 13/03/2018 - 01:50
correct?
User 13/03/2018 - 01:50
Yes
Excelchat Expert 13/03/2018 - 01:51
If i select in column you can see student name in column wise
Excelchat Expert 13/03/2018 - 01:51
these two fields just design the table
Excelchat Expert 13/03/2018 - 01:51
but most important field is values tab.
User 13/03/2018 - 01:52
5 minutes remaining. Please work on sheet
Excelchat Expert 13/03/2018 - 01:52
Are you able to see in the fraction of second I got student wise Total Marks.
Excelchat Expert 13/03/2018 - 01:52
Now you can see I have student & Subject wise total Score
User 13/03/2018 - 01:53
Where? Nothing additional here?
Excelchat Expert 13/03/2018 - 01:54
see my pivot table 2
Excelchat Expert 13/03/2018 - 01:54
here student wise Average Marks
Excelchat Expert 13/03/2018 - 01:54
total marks
Excelchat Expert 13/03/2018 - 01:54
and Max marks.
Excelchat Expert 13/03/2018 - 01:54
Row & Column field just to design the table
Excelchat Expert 13/03/2018 - 01:55
and values field used to calculate the Total,Average and Max
Excelchat Expert 13/03/2018 - 01:55
is it fine?
Excelchat Expert 13/03/2018 - 01:55
Student a - Total marks 2271 and Average mark is 56 and Max marks he scored 98
User 13/03/2018 - 01:56
Not clearly understandable?
Excelchat Expert 13/03/2018 - 01:56
ok. I will go slowly
Excelchat Expert 13/03/2018 - 01:56
let me create new pivot table
Excelchat Expert 13/03/2018 - 01:56
Please stop once you have doubt
User 13/03/2018 - 01:56
You are working on same column without heading then how I will understand?
Excelchat Expert 13/03/2018 - 01:56
I am selecting entrie data
Excelchat Expert 13/03/2018 - 01:56
??
Excelchat Expert 13/03/2018 - 01:57
ok leave it.. Are you able to see sheet1
Excelchat Expert 13/03/2018 - 01:57
I have selected the Entire Data
User 13/03/2018 - 01:57
Still Untitled
Excelchat Expert 13/03/2018 - 01:57
what is unttitled
User 13/03/2018 - 01:58
No new sheet yet
Excelchat Expert 13/03/2018 - 01:58
why you are refering sheet name
User 13/03/2018 - 01:58
You have said to see sheet1. so
Excelchat Expert 13/03/2018 - 01:58
is it fine now
User 13/03/2018 - 01:58
Yes
Excelchat Expert 13/03/2018 - 01:58
That is work book
Excelchat Expert 13/03/2018 - 01:58
sheet name you have to refer the bottom
User 13/03/2018 - 01:59
Thanks
Excelchat Expert 13/03/2018 - 01:59
ok. I will select the Entire Data first
Excelchat Expert 13/03/2018 - 01:59
goto Data Menu select pivot tables
Excelchat Expert 13/03/2018 - 02:00
I have created pivot table
Excelchat Expert 13/03/2018 - 02:00
is it fine?
Excelchat Expert 13/03/2018 - 02:00
are you there?
User 13/03/2018 - 02:00
Yes. I will learn more from another source
User 13/03/2018 - 02:00
Another question please
Excelchat Expert 13/03/2018 - 02:01
yes please
User 13/03/2018 - 02:01
I am learning Excel to be Expert and working here in this platform
Excelchat Expert 13/03/2018 - 02:01
oh ok
User 13/03/2018 - 02:01
My Question is how they pay you? I have found the link from Upwork.
Excelchat Expert 13/03/2018 - 02:02
Sorry. Here you can't discuss that.
User 13/03/2018 - 02:02
I am also working as a freelancer
Excelchat Expert 13/03/2018 - 02:02
I am very sorry. Go and refer home page.
User 13/03/2018 - 02:02
Just tell me, they pay you or not?
Excelchat Expert 13/03/2018 - 02:02
Shall I change the status to Done?
Excelchat Expert 13/03/2018 - 02:03
they will pay.
User 13/03/2018 - 02:03
Sure, Thanks for your help
Excelchat Expert 13/03/2018 - 02:03
your welcome :)
Excelchat Expert 13/03/2018 - 02:03
Please provide your valuable feedback
User 13/03/2018 - 02:03
How can I rate you?
User 13/03/2018 - 02:03
End the session.
Excelchat Expert 13/03/2018 - 02:03
Please click done and rate me
Excelchat Expert 13/03/2018 - 02:03
yes

This is the output file from the real Excelchat help session:
This is an example of the expert help you can get. It contains no private user information.

Get instant expert help with Excel and Google Sheets

Post your problem and you’ll get expert help in seconds.

Your message must be at least 40 characters
Your privacy is guaranteed. Your session will not be used for blog unless you give us persmission.

Click here to get your free Excelchat help session

Subscribe to Excelchat.co
Trusted by people who work at
Amazon.com, Inc
Facebook, Inc
Accenture PLC
Siemens AG
Macy's
The Allstate Corporation
United Parcel Service
Dell Inc